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Define your Space
Region (Path: Admin/Space/Region)
You can add list of regions (geographical locations) of the organization. To add a new Region, click Add Region link on the top right hand side corner of the region list table.
The Add Region Name which signifies the geographical location of your organization’s operations
Click Save button to save the region details and return to the list view.
Click Save and add new button to region and add another region
Site (Path: Admin/Space/Site)
You can add list of sites (building or complex) of the organization.
To add a new site, click Add New Site link on the right hand side corner of the site list table.
Select the Region from the combo box where the site is located
Site Name is where you have your organization’s operations are partitioned in a particular region. This is the mandatory field to help identify the site uniquely in a particular region.
Click Save button to save the site details and return to the list view.
Click Save and add new button to save and add another site
Property
Building Wizard (Path: Admin/Space/Building Wizard)
You can create a Building along with the total number of Floors and Rooms present in it in this single form.
Select the site for which you want to create the building for
Enter a name for the building
Enter the total no. of floors in the building and that will add more rows to the
Floor List Form Table as the value entered
By default the form will generate the floor names as 1st Floor, 2nd Floor, 3rd Floor...But the names can be changed using the form fields. You can enter the total no. of Rooms in each floor as per the three basic room type denoted by the icon on the text field.
The Three basic rooms’ type (based on category) that would be present in the system by default is
User Room - Rooms will be taken for vacancy calculation based on the rooms’ occupancy size
Service Room - Rooms will be taken up as general usage
Conference Room - Rooms that can be booked for a particular duration of time
Multiple Rooms Can be created for a particular floor by specifying a Room Range along with the Room Name
Example(s)
("A" 1-12, "A" 14-15) will generate the following set of rooms (A1, A2, A3...A12, A14, A15)
(1-5 "B", "B" 6-10, 1 -10) will generate the following set of rooms (1B, 2B...5B, B6, B7...B10...1, 2...9, 10)
Click Save button to save the bulk space.
Click Reset button to populate the form with default values.
Departments (Path: Admin/Space/Departments)
You can add the various departments available in your organization (even across branches). To add a new department click the Add New Department link on the right hand side corner of the Department List table.
Enter Department Name you wish to add. As the same department can exist across various branches of your firm, this need not be unique. But this is a mandatory field.
From the list of sites that are available in the Site combo-box, you can select the site location to which the department is present.
Click the Save button to save the department and return to the list view.
Click the Save and add new button to save the department and add another department.
NOTE: Department and room are very critical data without which users and resources cannot be defined…..for both these parameters will be associated with the space details.
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